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Attendance

Mrs Neat is our Attendance and Family Liasion Officer. She works to improve attendance and follows up absences from school through, phone calls, letters, home visits and meetings. We also have an Attendance team here at Warren which includes:

Mrs Salam – Head of School

Mr Middleton – Executive Headteacher

Mrs Curtis – Office Manager

As attendance is statutory, we all have a duty to ensure that children are in school every day (unless of course, they are very ill). We aim to work with you in making this possible, by supporting you to ensure that children are attending school regularly.

Absence Request Form

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Attendance rewards and incentives at Warren

When? What?
Weekly Each week, the top two classes with the highest attendance points will earn a chance to play on the Attend-oply board. Depending on where they land, they’ll receive a reward for the following week. These rewards may include: Hot chocolate, Extra playtime or lunchtime, Cake treat, Cinema afternoon and A special class camp afternoon (awarded to any class that lands on Mayfair). We will also recognise any class that demonstrates significant improvement or achievement in attendance, even if they are not in the top two. Their efforts will be celebrated on this page.
Half termly
At the end of each half term, one class will receive a special reward in recognition of their attendance achievements. This may be awarded for: Best overall attendance, Most improved attendance Outstanding promotion or encouragement of attendance within the class
The winning class will be treated to a trip outside of school as a celebration of their efforts. Previous rewards have included: Pizza-making workshops. Meeting players from the Nottingham Panthers. A group dance class led by a visiting instructor.  These memorable experiences aim to celebrate commitment, encourage teamwork, and reinforce the value of regular school attendance.

Attendance communication

School Policy

Parent Policy

Letter to parents

Link to absence form

Attendance Guide for Parents

Attendance monitoring

Attendance Monitoring
We monitor every child’s attendance throughout the school year to help them achieve their best. We look at the number of days your child is absent and use the following zones to help us identify when support may be needed
These zones are part of our school system to help explain attendance clearly to families.
Green Zone (0–7 days absent)
  • No action is needed.
  • We will only contact you if there have been previous concerns about attendance.
Amber Zone (9.5–17 days absent)
  • You will receive a letter to let you know your child’s attendance has fallen into this zone.
  • If attendance does not improve, we may invite you into school for a meeting so we can work together and offer support.
Red Zone (19 days or more absent)
  • You will receive further letters and may be invited to attend a meeting. In some cases, a home visit may be arranged.
  • At this stage, we will work closely with you to understand any barriers to attendance and provide support.
  • In some situations, where there are concerns about a child’s level of absence, we may request additional information or evidence to help us make decisions about authorising absence.
A child who misses 10% or more of school (around 19 days in a full school year) is classed by the government as a persistent absentee, so it is important we offer support before this point.
How We Support Attendance
  • Our attendance team meets every two weeks to review attendance.
  • If your child has missed 10 or more days, we will look at how we can support you and agree helpful next steps together.
  • We aim to work in partnership with families to remove any barriers to regular attendance.
Keeping You Informed
  • You can view your child’s attendance percentage at any time using the School Gateway app.
  • The app also helps you communicate easily with the school.
  • We will send you an attendance update each term so you can clearly see your child’s current attendance.
Whole Class Attendance
We celebrate attendance across the school every two weeks in our newsletter and on the playground attendance board:
  • Green Zone: Above 96%
  • Amber Zone: 91%–96%
  • Red Zone: Below 90%
Working Together
Good attendance is essential for children to succeed at school. We are committed to working closely with parents and carers to support every child.
If you are experiencing any difficulties with attendance, please contact us on 9153760—we are here to help.
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Absence from school

We use a text messaging service to contact you when your child is not at school. If your child is absent and we haven’t been informed why, Mrs Neat or Mrs Curtis will contact you by phone, text or e-mail. You will be able to reply to the text message to advise why your child is away from school.

It is very important to keep the school informed of any changes in your contact details as soon as possible. School must also be informed daily of absences.

It is parent’s responsibility to inform the school if your child is absent, failure to provide the school with a reason of absence could result in the absence being unauthorised.

Please remember that unless your child is ill, they should be in school every day. Please let the school know as soon as possible if your child is unable to come into school.

The school can unauthorise absences if

  • No reason is provided.
  • No medical evidence is provided for illness and appointments.
  • Your child takes a whole day for an appointment when only a morning or afternoon is needed.
  • The child’s absence is due to parents being unable to get their child to school.
  • Medical evidence will be required if your child is absent for 3 consecutive days or more, failure to provide medical evidence will result in the absence being unauthorised.
  • Families that take more than one day for a religious observance.

Lates

It is important that your child arrives to school daily and on time. If your child arrives late not only does it impact on their learning but also the disruption of the class. If a child arrives after 9.10am, they will receive a U code which is classed as an unauthorised absence (this means they have missed 20-30 minutes of learning as the school gates open at 8.40am).

Please see table below on how your child’s lateness can impact on their learning.

Holidays during term time

Following government guidelines, headteachers cannot grant any leave of absence unless in exceptional circumstances. If a leave of absence for the purpose of a holiday is taken it will be unauthorised.

The regulations do not allow schools to give approval after the leave of absence has been taken. Therefore any leave of absence that has not been applied for in advance will be unauthorised.

Penalty notices are fines between £80 and £160 imposed on parents. Penalty notices may be used where a pupil’s absence has not been authorised by the school. It is therefore very important that you keep us informed of the reason if your child is absent and that no periods of unauthorised leave are taken.